Tax & Special Assessment Floater

Position Summary

The Real Estate Tax Accounting and Special Assessment Department are responsible for the duties in both divisions described herein. The Special Assessments Department is responsible for analyzing valuation change orders, the calculation and data entry of the adjusted taxes and special assessments, processing tax overpayment refunds, and maintaining special assessment charges and files.  The Tax Accounting Department is responsible for value changes, land changes and property tax exemptions.

Essential Duties and Responsibilities

• Providing information/resources to the public including but not limited to items concerning procedures, rules and regulations, parcel splits, combines, special assessments, real estate tax adjustments, exemptions and tax credits.
• Provide continuous quality control and maintenance of data/information in iasWorld. Upkeep and test iasWorld, the levy estimator and/or any other new program/software. 
• Maintain necessary files (paper/scanned) for all aspects of department(s) services.
• Access and maintain updates on available programs to assist the public and co-workers to resolve taxpayer issues.
• Identify necessary needs and solutions to assist in trouble shooting and improve/streamline current processes.
• Responsible for current and accurate data entry within iasWorld and other necessary software.
• Calculate multi/prior year adjustments, add/abate orders including penalty, compound interest and proration of tax adjustments.
• Process full and partial tax exemptions and TIFs.
• Research, determine/monitor and enter data for parcel qualification for rollback/Owner Occupied Credit (“OOC”), and verify to other jurisdictions/agencies when needed.
• Prepare combine forms, process “what if’s”, and send information at the request of property owners.
• Process assessor numbers and void parcels, splits and combines as well as their data entry.
• Enter split orders on future tax year maintenance as well as checking entry on future tax year.
• Calculate and process the monetary amounts for construction and lien settlements.
• Maintain and calculate penalty remission adjustments including interest calculations.
• Update and maintain special assessments, cost recoveries, cash-to-tap, and sewer liens, recoupments and ditch maintenance pay-ins.
• Prepare pay-ins on a pay-off of construction assessment or lien(s).
• Receive and prepare late orders for changes in exemption, Current Agricultural Use Value (CAUV), Board of Revision (BOR) and all other changes in value and classification status for residential and commercial departments.
• Process Board of Revision (BOR) valuation accounting change orders.
• Review accuracy of property value changes (CAUV, Forfeited Land, Exemptions and BOR etc.).
• Prepare records and documents necessary to accurately split and combine existing parcels and create (and/or remove) and establish new parcels and property record cards.
• Receive new maps and drawings from Engineer’s for splits, combines, plats, right-of-way takes, road dedications, easements, streets and alley vacations.
• Receive condominium declarations and drawings and create new condo cards with adjustments to maps.
• Prepare and enter annexations after they are reviewed by Engineer’s Office.
• Process difficult/complicated value changes and identify/resolve problems when entering a complex valuation changes.
• Special projects and other duties as assigned by the Auditor, Tax Assessment and/or Special Assessment Manager(s) dependent upon office/department necessity.

Preferred Qualifications

• Skilled in customer service.
• Exceptional interpersonal communication skills, both written and verbal.
• Ability to get along with others (i.e., develop and maintain cooperative professional relationships), including but not limited to customers/citizens, colleagues, directors, staff and other county agencies.
• Proficient in Microsoft Office Suite (Work, Excel, Outlook), Tyler/iasWord, and Oracle Cloud
• Advanced knowledge in mathematics & be able to demonstrate accuracy in calculations.
• Display sound knowledge of Real Estate Taxes.
• Ability to analyze financial data, prepare financial reports, statements and projections.
• Ability to provide accurate financial data with minimum supervision.
• Display solid ability to accurately input data and create/analyze reports to ensure accuracy of work.
• Flexibility and willingness to adapt to changes in schedule; ability to work unusual hours, including nights/weekends
• Display sound understanding of office/department practices and procedures.
• Knowledge of federal and state financial regulations
• Employee must abide by all laws and conduct all business in an ethical manner, both personally and professionally.

Minimum Requirements

• High school diploma or equivalent. Four (4) year college degree preferred.
• Three (3) years of professional/government office setting.
• No reprimands/discipline for six (6) months prior to applying. (internal candidates only)