Real Estate Office Administrator

About The Danberry Co.
The Danberry Co. is a distinguished real estate market leader with annual sales of more than $1 billion and is ranked among the top independent Real Estate companies in the nation. The company has 350 agents and has been serving both NW Ohio and SE Michigan since 1962. Danberry has 8 convenient locations and is a full service firm satisfying the residential and investment needs of consumers.

Job Summary:
We are seeking a highly organized and detail-oriented Real Estate Office Administrator to support our fast-paced real estate office. The ideal candidate will be a self-starter with excellent communication and multitasking skills. This position requires a proactive approach to managing office operations, supporting our real estate agents, and ensuring a smooth and efficient workflow. The Real Estate Office Administrator will play a key role in maintaining client relations, handling administrative tasks, and contributing to the overall success of the office.

Key Responsibilities:

• Serve as the first point of contact for clients and visitors, providing exceptional customer service.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.).
• Support real estate agents with administrative tasks.
• Maintain an organized filing system for all real estate transactions and client records.
• Assist with marketing efforts, including social media management, preparing marketing materials, and listing promotions.
• Handle office inventory and order supplies as needed.
• Process real estate forms, agreements, and contracts, ensuring all paperwork is accurate and filed promptly.
• Liaise with external partners, such as mortgage brokers, home inspectors, contractors, and attorneys, to ensure smooth transactions.
• Perform basic bookkeeping tasks and assist with billing and invoicing.
• Implement and improve office policies and procedures to increase efficiency.

Requirements:

• Proven experience as an office administrator, office assistant, or relevant role in a real estate setting is preferred.
• Strong understanding of real estate operations and listing procedures.
• Excellent organizational and time management skills.
• Outstanding communication and interpersonal abilities.
• Attention to detail and problem-solving skills.