Administrative Assistant

Under supervision of the Firm Administrator, will serve as a confidential secretary to attorneys and/or paralegals as assigned. Preparation of documents and correspondence requiring knowledge of legal terminology and formats such as contracts, briefs, policies, and pleadings is required. Will perform a wide variety of other routine secretarial and administrative tasks.

DUTIES AND RESPONSIBILITIES

•  Provide confidential administrative support to attorneys and paralegals.
• Gather relevant information and documents and copy data from a variety of sources.
• Perform a wide variety of typing assignments, confidential in nature and may require research to complete; operate personal computers to compose, edit, revise, tabulate, and print letters, tables, reports, spread sheets and other materials.
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, policies, complaints, and motions.
• Establish, maintain, process, and/or open and close files, create, and maintain documents, file documents and correspondence, create and maintain databases, records, certificates, and/or other documents, and file Court documents.
• Schedule appointments and perform other duties related to maintaining assigned timekeepers' schedules; may schedule and coordinate meetings and conferences.
• Process electronic court filings when requested.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Knowledge of legal terminology and procedures.
• Ability to maintain confidentiality of records and information.
• Excellent verbal telephone skills.
• Excellent typing skills.
• Ability to analyze and solve problems.
• Skill in the use of personal computers and related software applications with an emphasis on Microsoft Office 365, Adobe, Excel and Workshare.
• Ability to electronically file documents and materials in both court and administrative settings
• Ability to create, compose, and edit written materials.
• Always present a professional appearance.
• Possess and display a positive mental attitude.
• Strong interpersonal skills and the ability to work effectively within a wide range of personalities.

JOB TYPE

Full-time

SALARY

$20.00 - $23.00 per hour

BENEFITS

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

SHIFT

• 7.5 hour shift
• Monday to Friday

EDUCATION

• High school or equivalent (Preferred)

EXPERIENCE

• Administrative Assistant: 3 years (Preferred)

WORK LOCATION

In person

CONTACT

Interested and qualified candidates should respond to:

Angela Barchick, Firm Administrator – [email protected]