Posted: Aug 21, 2024
APPLY

General Manager

GEM Inc. - Walbridge, OH
Application Deadline: N/A

The Office Coordinator will play a crucial role in maintaining office efficiency and supporting the administrative needs of the team. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

 

JOB RESPONSIBILITIES:

  • Provide comprehensive administrative support to the Project Managers, Site Supervisors, Safety Department, and other team members.
  • Serve as the first point of contact for visitors and clients, ensuring they are greeted and directed appropriately.
  • Answer and direct phone calls, emails, and other correspondence.
  • Assist in the planning and execution of company events and meetings.
  • Assist with the preparation of reports, presentations, and other documents.
  • Prepare construction contracts, bids, and proposals.
  • Prepare weekly manpower lists.
  • Compile and submit weekly expense reports by the deadline.
  • Create weekly payroll checklist and distribute payroll checks to the appropriate personnel.
  • Following up with customers bi-weekly regarding past due invoices.
  • Set up and manage filing systems to record information, update paperwork, and maintain documents, such as correspondence.
  • Create job folders & corresponding job list electronically.
  • Order customer background checks and driving record requests for associates, as needed.
  • Coordinate office maintenance and repair activities with vendors and contractors.
  • Receive, sort and distribute incoming mail, and prepare outgoing mail.
  • Distribute Safety Meeting & Safety Summary information.
  • Maintain office supplies inventory by checking stock and ordering new supplies as needed.
  • Set-up & restock conference rooms for meetings daily.
  • Order and distribute snacks for office and warehouse.
  • Ensure the office is clean, organized, and presentable at all times.

 

SKILLS:

  • Strong communication skills.
  • Must have good time management skills.
  • Must be organized, detail-oriented and able to work independently.
  • Ability to identify problems and offer possible solutions.
  • Skilled typist with strong computer skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PDF applications (Adobe Writer, BlueBeam Revu, etc), and web conferencing applications (Teams, Zoom).
  • Excellent verbal and written communication skills with the ability to critically review communications and offer suggested corrections.
  • Ability to multitask and prioritize tasks effectively.
  • Professional and friendly demeanor.
  • Able to adjust to unexpected changes in priorities while maintaining excellent customer service and staying within established processes and procedures.
  • Working knowledge of terminology and documents used in commercial and industrial construction industry preferred.

 

EDUCATION/EXPERIENCE:

  • Three or more years of administrative experience in related industry preferred.
  • A minimum of a high school diploma or GED is required. College education in business or construction management is beneficial.
  • Proven experience as an office coordinator, administrative assistant, or similar role.

 

Interested parties should apply on our website at www.rlgbuilds.com/careers.

GEM Inc. is an Equal Employment Opportunity Employer.